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Aircraft Records Specialist

Job Description


(Air Vault) Aircraft Records Specialist

  • Rate of pay: $18/hr.
  • Location: Tulsa
  • Type: Temporary - 18 months
  • Number of positions: 2

Principal Duties and Responsibilities:

  • Learn and understand the policies and procedures of the Aircraft Records department
  • Process and review maintenance records to ensure accuracy and completeness
  • Identify, track and upload corrections to discrepant records
  • Ensure timely, accurate and synchronized data migration from existing formats into the AirVault system
  • Work directly with Engineering, Quality Assurance, Maintenance and other internal groups when records are needed
  • Serve as a liaison to the Compliance group for FAA inquiries
  • Research and resolve unmatched aircraft data
  • Distribute and retain documents as required by Customer and FAA policy
  • Reconciliation of all aircraft log pages
  • Prep and scan aircraft records and maintenance paperwork
  • Complete other assignments and projects as directed by the Coordinator, Supervisor or Manager


  • Associates degree or equivalent experience/training
  • Computer literate, knowledge of Microsoft Office Software
  • Ability to work independently, as well as with team members; self-motivated; ‘can do’ attitude
  • Ability to maintain confidentiality
  • Ability to handle multiple duties/priorities on a daily basis; ability to function effectively under deadlines and still maintain accuracy; able to keep up in a fast-paced work environment and adapt to change quickly and easily
  • Ability to maintain focus while working at a computer for extended periods of time
  • Effective communication skills, including the ability to read and follow directions
  • Demonstrated analytical and problem solving skills; high level of attention to detail; above average organizational skills
  • Demonstrated sound decision-making ability
  • Records experience/knowledge desired; Aviation maintenance records experience/knowledge a plus
  • SCEPTRE, AirVault, System Time Control, Maintenance Aircraft Planning System and Lotus Notes experience desired
  • 10-key by touch and typing 50 wpm


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